Minutes of the Faculty Senate | Faculty Senate | SIU

Meeting convened at 1 p.m. by Terry Clark, President.

ROLL CALL

Members present: Jason Bond (for Ahmad Fakhoury), George E. Boulukos, Joe Cheatwood, Rita Cheng (ex officio), Tsuchin Chu, Terry Clark, Bruce A. DeVantier, Mark J. Dolan, Carl Flowers (ex officio), Edward Gershburg, Steven C. Goetz, Edward J. Heist, Eric J. Holzmueller, Andrea Imre, Meera Komarraju, Kelsy Kretschmer (for Rachel B. Whaley), James A. MacLean, Mike Sullivan (for John McSorley), Beverly Love (for Howard Motyl), John W. Nicklow (ex officio), Rachel Stocking, Kathy Chonez (for Brooke H. H. Thibeault), Lyle J. White.

Carl Flowers (ex officio), Allan Karnes (ex officio).

Members absent without proxy: Philip Anton, Connie J. Baker, Lucian E. Dervan, Ahnad Fakhoury, Anthony T. Fleege, Qingfeng Ge, Laura Halliday, Holly Hurlburt, Carolyn G. Kingcade, Sajal Lahiri, John T. Legier, Nancy L. Martin, James W. Phegley, Nicole K. Roberts, Stacey Sloboda, Stacy D. Thompson, Rachel B. Whaley, Mingqing Xiao.

Visitors and guests: James Allen (Associate Provost for Academic Programs) and David Crain (SIU CIO).

MINUTES

The minutes from the 2013-2014 Faculty Senate meeting on May 14, 2013, were approved as amended.

REPORTS

1.T. Clark reported 19 members present to hold a meeting. Becky Armstrong has left and we are working on a replacement. George B will be taking minutes. T. Clark will be attending Board of Trustees meeting and will give report at next meeting.

2.Chancellor Cheng reported: Positive signs for fall enrollment – 10% growth 192 students larger than last year. Staff working to keep numbers up and projecting a very large freshman class. Housing contracts 16% up and small increases in master/doctorate level from hard work on campus getting offers out early. Our researchers and scholars attracted 43 awards in May for $5 million dollars and the fiscal total was $52 million and will be seeing more activity in June andclean-up in July and August anticipating more growth. Received a grant for nearly $1 million for foster and adoptive care training in School of Social work, as well as a 2 ½ year federal grant to Dr. Brandon Cox of Pharmacology, SOM to study hearing loss totaling $400 million. Need to keep growing research programs. Interviewing candidates for Interim Vice Chancellor for Research position. Position was split for this year, school feels this is a good model for campus. Susan Ford has accepted the interim Dean position of Graduate School and will begin addressing the issues that have plagued the school. Faculty earning honors over the summer – Keith Wilson, Dean of COEHS received a Lifetime Achievement Award from the National Association for Multicultural Rehabilitation Concern. COEHS received one of the top awards for National Council on Teacher Quality Ranking for teacher education programs. They

are in the top 9% of elementary and secondary programs in country. Received 3 stars out of 4 for secondary teaching program.

Todd Herreman, lecturer, Radio, TV and Digital Media received one of 45 spots available to participate in 2014 Leadership Music Class in Nashville, TN. Another member received significant recognition, Assoc. Professor HD Motyl for feature length documentary “Cowboy Christmas” at Madrid Film festival for best documentary feature.

School of Art and Design Glass Program’s, Madelyn S., earned 3rd place at International exhibition out of 82 students, 39 institutions and 11 countries. Professor Najjar Abdul- Musawwir,Assoc Professor of Fine Arts been featured as an artist in Chicago’s 24th Annual African Festival of the Arts. Benjamin A Gilman International Award went to Edith Ortiz, Junior Mathematics Education major at SIU.

Football placed 40 student athletes 2012-13 on Missouri Valley honor roll, one of three schools with 40 athletes on the honor roll.

Campus improvements: Nearly 100 classrooms are getting new technology and furniture, when complete 91% of classrooms will have advance technology.

Tentatively scheduled grand opening for new Student Services building for September 27th, start of Family weekend.

Sixth and seventh floor of Library is under construction and with anticipated completion by Jan. 2014, flexible learning space, computer labs, tutor wings, small group study areas as well as library space will be completed.

Actively seeking an assistant in Chancellor's office to replace Jake Baggott, and also nearing the end of search for Chief Marketing Officer for campus.

Budget: First year for no budget crisis since her arrival, modest tuition fee increase and flat appropriation from state, need to address utilities, student support and own salary increases. Be efficient do more with less, have opportunity to start building the campus back.

Allan Karnes and Chancellor going to Chicago to attend Performance Funds Steering Committee meeting.

QUESTION AND ANSWER SESSION

1.Bruce DeVantier: Q: when you cited 91% of classrooms will be updated, is that for student seats or physical classrooms? Chancellor: A: Rooms, not seats

2.Ed Heist: Q: What are we looking at for total enrollment for next semester and retention for this year. Chancellor: A: Total enrollment can’t go up – freshman class would have to double what we can do is build a pipeline. 2008-09 12.9% drops in each year of enrollment – they are still here. Senior class is small. Not a retention issue – they were never there. Won’t know retention until later. More students have been dismissed because of behavior, but also increased from fall to spring because of successes. Students are financially strapped, summer enrollment down because of aid. Transfers students: community colleges are keeping

students longer and are getting credit for more associate degrees, therefore students are entering SIU with more credits at junior status. After 10th day we should have a report of enrollment components.

3.Question: Andrea Imre: What cuts should we expect on a College by college basis? Still projected at 5%? Answer: Chancellor: Talk 5% cuts is based on contigency planning - Contingency planning and adjustments based on state appropriations. Currently expecting that cuts will be small and everyone will make small adjustments. 2% salary increases will be funded by units. Increases in marginal tuition will be shared. Some colleges may be looking at different positives and negatives depending on enrollment, based on the 70/30 formula.

4.Question: Andrea Imre: Will open positions now be coming back to Colleges? Chancellor: Yes. starting July 1st, any savings due to vacancies, will be taxed 10% by provost for the University, but the, balance will stay in college for hiring, lecturers, etc.

5.John Nicklow explained 10% tax. Departures after July 1, this fiscal year will go back to Colleges, but, all requests will still be reviewed by the Provost's position control committee. Money from the tax will be used for innovative positions, interdisciplinary opportunities to invest in. Salary savings was used to put towards the budget cuts which helped in the difficult situation of past year.

6.Question: Lyle White: so, 2013 vacancies won't lead directly to Tenure-line hires due to timing, but they could be held over by colleges and used for tenure lines next year?

7.Answer: Chancellor: Yes

REPORTS (cont.)

3.Provost Nicklow reported: a) Hiring continued, preapproved searches for 16, then sitting tight to see what happened with budget. Enrollment for fall – concentrating on 10.1% increase in registered new freshmen. 14,200 applications right now which is an increase over the same time last year. Indicators are all positive. Calling campaigns by colleges and enrollment have worked. Goal is to bring in largest Freshman class SIU has ever seen. Grad and Doctorate up slightly, law despite being down, nationally is 30% up to the positives. Focusing on Fall 14 recruitment, sent 1.2 million pieces of mail to jr.-sr. students nationwide. Summer school will be changed to anincentive-based model; will launch summer schedule in October along with Spring. Mickey LaTour will help implement the new system.

We will no longer have "transient" students as a category; now will be called "open access."

Retention: Student Success Collaborative offered by education advisory board – received a $100,000 Gates Grant to help with program. Programs include Education, Business and Engineering. Will employ a predicitive analytic tool to find guideposts for students. i.e., What does getting a D in 200 level math tell you about pursuing an accounting degree? Find the critical courses - can be used as a guide for a more informed student, and will be launched in fall in all colleges campus wide.

Implemented first year advisement team. Six advisors have been hired for first year advisement which will be on first floor of new building, Center for Undergraduate Research on middle floor. Strong retention purpose.

Mobile Dawg Project – Dell tablets provided to all incoming new student. Working with Pearson to pilot e-text for 7 courses pre-loaded for student savings.

Supporting student success –Campus supported - 90% of campus host syllabi. Important things to do with advisement all available for addition to syllabus.

Updates: Scheduled for fall - wireless on all of campus. 3G system and growing. Connectivity for disaster recovery in case of emergency. Back up every 15 min.

ICE redesign – to be revisited this fall with different delivery – but same tool. 40% response rate and could be better. What did we learn? D2L is the wrong place for it.

Department of Psychology received national recognition named by college database at 35 in country out of top 40.

Question and answer :

Q: Ed Heist: The IT Fee is very expensive; equivalent to 4.5 FTE of layoffs. How are we supposed to fund it?

A: Provost: We will not approve any layoffs resulting from this.

A: Chancellor: No layoffs will result.

A: Provost: By changing the formula for the IT Fee in response to George's questions, we saved the academic affairs units 3-4 million.

FAC – Allan Karnes

Met in June at Lincoln College – passed a resolution endorsing senate bill 2404. Sent to governor. Governor called special session today to discuss pension. Special Committee missed deadline. May end up with a piece-it-together kind of bill. Encouraged to contact state elected representatives to voice your concerns.

1.In June IBHE chair was not reappointed, governor replaced her with Miss Lindsay Anderson, former aid to the Governor. Board meeting in August will be first interaction with Miss Anderson. SIU undergraduate president Adrian Miller was elected student member of the IBHE board.

GUEST – SIU CIO DAVID CRAIN (speaking on Tech Fee)

1.Technology Fee – what it is and why we’re doing it. Why we are doing it . . . behind peers in technology. No wireless, single directory system, network system, etc. All things hampered evolving into the future. Dept. and Colleges – responsibility for own techonology purposes – outdating some equipment. Loss of productivity and efficiency, duplication of services and networks all over campus. Back-ups insufficient. More expensive for the university to be less replicable. Technology important to incoming students.

2.Solution - Better stewards of money. Consolidated purchasing to save money, contract renegotiating, Oracle, etc. Aggressively pursuing other money – grants, private funding,

federal grants, etc. Created a Research Computing team to investigate grant opportunities.

3.Put together a sustainable funding model for investing in technology. Basic Technology fee covers ½ costs of the services that used to be paid by the colleges themselves. Change methodology. Academic areas will save 10%. Revenue sources include: Increase student technology fee, still lower than other universities - 1/3 of other institutions. Campus computer store – profits from store to help fund technology. Doesn’t provide any additional money for IT but does help to pay for some centralized services. Research shows that 90-95% of all universities charge back for services and very consistent among institutions. Money has been used for replacing outdated equipment, replacing hardware, wireless interfacing, maintenance, new fiber wire, software costs, internet, numerous services, backups, etc.

Question and answer discussion followed.

Question: Mike Sullivan: I have visited UNT where all the tech is centralized, and it is a great system. However, how will we work out the details? all Math OTS funds are now gone. The administration should have worked this out in detail beforehand with chairs and deans. Where will the money come from?

Answer: David Crain: Well, those dept. spending heavily on IT will save money; others will have higher costs.

Question: Mike Sullivan: So will you take over all desktop support? Answer: David Crain: No

Mike Sullivan: People above you needed to work this out with Deans and Chairs

Answer: Provost: Deans did discuss this; there are variations across campus; the solution is in enrollment; College of Science has done well; Layoffs not a solution.

Alan Karnes: In Business, we had this all worked out 3 months ago Mike S: Well, in science, we didn't know about it then

David Crain: You will get some savings, for instance on phones

Mark Dolan: What is the standard cost per PC? Will Macs be covered? MCMA and other colleges rely on Macs.

David Crain: Cost per machine is about 950; you will get the same benefits as everyone else from the system; if you need a more expensive machine, your unit will have to fund it, but that is already the case.

Bruce DeVantier: Centralized IT only works well if defined through service. Engineering is IT dependant and feels well served. Will the other units feel this way?

Chancellor: We can realize savings and efficiencies by making service a commodity and centralizing it. We are paying too much for overlapping specialized services right now, For instance, we have 36 email servers and 36 people supporting them. We need to squeeze cost,

get service, and compete.

Kim Asner Self: (former senator): In COEHS, our service has deteriorated; what used to take an hour now takes a week.

David Crain: Shouldn't be happening; we tried to leave people in Departments, but we are bringing in new people for COEHS and CoLA. Service should be as good or better; we may need to get word out on who to contact.

Meera Komarraju: CoLA faculty are concerned: it's like they've been ordered not to wear their cheap clothes anymore, and to get fancy clothes, but they haven't been given any more money. Couldn't we stagger the implementation to make it easier?

David Crain: It is more like driving without auto insurance; COEHS just lost lots of data in a crash, and we now have central backups. As to implementation, that's above my pay grade.

MK: Maybe it’s more like poor people having to go without health insurance?

Q: George Boulukos:2 questions: 1) Is desktop support moving out of Departments or not? 2) What if the Department just doesn't have the money for the fee?

Answer: DC: No, personnel are staying, but salary is moving from Department books to IT.

Answer: Chancellor: Units need to be more creative, work at level of college or unit rather than department.

Carl Flowers: How can a unit cover the fee if all funds are allocated? Soft money? grants?

DC: You can't charge the fee against federal grants; but these are really questions for Judy [Marshall, of the budget office]

James Maclean: Can we get new software licenses centrally--for instance adobe?

DC: let us know what you want and we will work on it

EXECUTIVE COUNCIL

1. Discussed forthcoming RME on COEHS.

COMMITTEE ON COMMITTEES - L. White, Chair

No slate of volunteers currently. More volunteers are needed, hopefully will get volunteers soon

UNDERGRADUATE EDUCATION POLICY COMMITTEE -- B. DeVantier, Chair

1. The UEPC Resolution to approve Internal and External Program Reviewers was approved unanimously as amended.

Jim Allen: Friendly amendment: remove "all" from last line, as some have been delayed.

2. B. DeVantier reported on the recommendation of the prior UEPC. We will announce RMEs at the meeting before they are brought to a vote. We plan to bring forward RMEs on Actuarial Math (housed in CoLA) and on NUI request for the New Bachelor of Science Degree in Behavior Analysis and Therapy (housed in the Department of Rehabilitation, COEHS) at the next meeting.

Carl Flowers sought clarification on the Senate 5-day rule; Discussion of Actuarial Math degree followed among Chancellor Cheng, Bruce DeVantier, Allan Karnes, and Mike Sullivan.

BUDGET COMMITTEE – George Boulukos, Chair

Chancellors Budget Planning Committee meeting cancelled – no report. More information soon.

FACULTY STATUS AND WELFARE COMMITTEE -- E. Heist/H. Hurlburt, Co-Chairs

No Report.

GOVERNANCE COMMITTEE -- B. Thibeault, Chair

No Report

OLD BUSINESS - None.

NEW BUSINESS - None

ANNOUNCEMENTS -- None.

ADJOURNMENT

The meeting adjourned.

Respectfully submitted, Mark J. Dolan, Secretary